Code of Ethics Agreement for Foreign Researchers undertaking researches within the Flora and Fauna of Vanuatu.

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The document outlined the terms and conditions for agreement between any Researcher (s)1 and the Vanuatu Government prior to undertake any related researches for scientific purposes within Vanuatu.

I (Name)______________________________________________________________ of
(Institution/Company)_____________________________________________________
Agree to the following terms and conditions while collecting and working in Vanuatu:

1. Arrange to work with a local recognised researcher/organisation in Vanuatu.
2. Respect regulations of Vanuatu, e.g., enter on a research visitor visa; obtain permit from Director of Agriculture where necessary required for birds especially closing season for capturing and killing of birds; observe regulations for export of plants and animals/parts of plants and animals-Quarantine, CITES etc.
3. Obtain permission from National and Provincial authorities and landowners in the areas you want to research.
4. When apply for a travel/study grant, include additional amount to cover the cost of research permit of 50,000 Vatu or an equivalent of US$350.00; of processing your specimens or other costs of your visit to the collaborating organisation may incure and equal travel expenses and per diems for your local counterpart.
5. Leave a good and complete set of duplicates, most preferably with labels with the curator of the Herbarium or museum / in the care of your collaborators.
6. Ensure that types of species you describe are deposited for Vanuatu in the department of Forest Herbarium/museum/in the care of your collaborators.
7. Inform local herbarium and museum curators/your collaborators where the other duplicates are to be deposited.
8. Where outside of Vanuatu, the duplicates be deposited, they will remain properties of Vanuatu. 1 Researchers may mean foreign individual or company or an academic institute and others. It may also refer to local researcher or researchers that affiliates with foreign institution(s) or organisation(s)..2
9. Do not exploit Vanuatu's natural resources by removing large quantities of wild plants and/or animals that have cultural, medicinal, horticultural, and other economic values.
10. Obtained a list of Vanuatu rare and endangered species - plants from the Department of Forest or animals from the Environment Unit. Rare and endangered species shall not be collected without permission.
11. Life endemic species or propagated part of the species shall not be collected for any means, at all, otherwise shall be subject to further agreements with the Vanuatu Government.
12. Collect no more specimens than is strictly necessary.
13. Leave copies of photographs/slides from the research for Vanuatu in the care of your collaborators.
14. Inform the Department of Forest, Department of Fisheries, Department of Agriculture and Rural Development, Quarantine and Inspection Services,
Environment Unit of new locality of rare species/ endangered species/ species of economical potential/ species of potential threats to the Vanuatu flora and fauna you find.
15. Provide a report of preliminary findings to collaborator(s) prior to leaving Vanuatu.
16. Ensure that collaborator(s) are consulted with the draft of the research reports prior to publishing of the actual document.
17. Your collaborator (s) Department of Forests/ Department of Fisheries/Department of Agriculture and Rural Development, Quarantine and Inspection Services/ Environment Unit must have copies of the reprints research reports.
18. Acknowledge collaborators in reports, publications, etc.
Dates working in Vanuatu: ______________________________________________
19. Any breaching of the agreement may result in the following conditions:
i) The Environment Unit and other concerned government departments will investigate the whole process involved in the organisation and arrangement of the research.
ii) The Environment Unit and other concerned government departments may cease all data and information collected in any form..3

Name of External Organization: ___________________________________
Address (overseas): ______________________________________________
_______________________________________________________________
Tel: ________________________________
Fax: ________________________________
Email: ______________________________
Name of individual represented: ________________________________________
Signed_____________________________ Date: ________________________
Witnessed and approved by:
Name: ______________________________
Signed______________________________ Date: ________________________
HEAD of Environment Unit

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